FAQs: CDC Reservation System

How do I sign up for events?
When can I sign up for events?
How can I tell if you are accepting reservations?
Did you get my reservation request?
How long does it take to get approved?
How do I sign up for a track day?
I signed up for a track day but I still haven't been approved. Why?
What's the difference between reservation and registration?

How do I sign up for events?

All participants must RSVP for events using our new online reservation system accessed via our web site at www.capitaldrivingclub.com. No longer should you e-mail Ed to reserve your spot. Click the schedule hyperlink in the navigation bar at the top of the screen to begin.

The reservation status will indicate "Sign Up Now" when we are accepting reservations for any given event. Click the "Sign Up Now" hyperlink to complete the electronic reservation form and submit it for approval. If you do not receive an e-mail within 24 hours that confirms your reservation request was successfully submitted, please try again. Your reservation is pending until it has been reviewed and approved by an event organizer. You will receive a second e-mail once your reservation has been approved but please allow up to 72 hours for event organizers to process your reservation request.

When can I sign up for an event?

Once an event is listed on the schedule page you will be able to see its current reservation status. Members can reserve a slot for themselves and their guests at any time the reservation status indicates "Sign Up Now." Non-members must still wait for the “open” reservation period, which for autocross events begins 8 days before the event (e.g. Friday March 16th for the Saturday March 24th autocross) so long as slots remain. Track days (HPDE) and other events may follow a slightly different protocol. Be sure to check out the CDC blog and discussion forum for the latest in event announcements. Events fill up quickly and often sell out entirely so be sure to reserve your spot early.

How can I tell if you are accepting event reservations?

The schedule page lists current reservation system status for all events. If the reservation status indicates "Open to members" then only CDC members and their approved guests may sign up. The system works best if CDC members complete the reservation form on behalf of their guests. If the reservation status indicates "Open to all drivers" then CDC members, approved guests, and non-members may sign up so long as spots remain open. If the reservation status indicates "Closed" then we either haven't yet opened the event for reservations or the event is full. We generally open reservations to members immediately after the preceding event has completed. This allows all members an equal opportunity to sign up for events and helps minimize the number of "no shows." "Event completed" is self-explanatory.

I submitted my reservation but I haven't heard back from you?

The event reservation system asks you to review and confirm your reservation details before you submit the form for approval. Once you have successfully submitted the form you should receive an e-mail confirmation that says your reservation is pending. Please allow up to 24 hours for this automated response. If you don't receive an e-mail response immediately after submitting the form, chances are you either entered an invalid e-mail address or you didn't submit the form for approval after the review page. Please try again. If you continue to experience difficulty, please e-mail Ed Chan at ed.chan@capitaldrivingclub.com.

I received the first e-mail saying my reservation request has been received but I still don't see my name on the event roster. What gives?

Please allow up to 72 hours for event organizers to process your reservation request. If you're signing up for a track day, please allow additional time to process the request. Don't worry, we'll get to you. Do you see your name on the event roster? If yes, then you're good to go. If you didn't receive your approval e-mail please check your spam filter. However, if you continue to experience difficulty or have a concern, please e-mail Ed Chan at ed.chan@capitaldrivingclub.com.

How do I sign up for a track day?

Track days, high performance driver education (HPDE), and/or driving school events require you to submit a reservation using our event reservation system just like you would for an autocross event. However, due to the nature of track days, participants have some additional requirements. Participants must also print out and complete the more detailed HPDE Registration Form and submit it along with your payment to the event organziers. The mailing address is listed on the HPDE Registration Form.

I signed up for a track day but I still haven't heard anything? What gives?

Did you remember to fill out the HPDE Registration Form and mail it to event organizers along with your payment? Track days are a bit different as we require pre-payment. We cannot add you to the event roster until we receive your payment. Please allow additional time to process your request and be mindful of delays in the postal delivery system.

What's the difference between reservation and registration?

Semantics, really. Ed has tried to explain this one to me a dozen times and I still don't get it. I guess registration implies payment whereas a reservation is a courtesy to let us know whether or not you're going to attend. And please, if you say you're going to attend and later discover you're not going to make it, please let us know as soon as possible.

Take your typical autocross event, for instance. You sign up using our event reservation system. Assuming we still have spots available and you are a member in good standing we will accept or approve your reservation request. When you show up the day of the event, sign the waiver, pay your money, get your car through tech inspection, and attend the mandatory driver's meeting you have now completed the registration process and may participate fully.


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